University of Oregon

OLLI-UO Discussion Forum and Video Conferencing Overview

Zoom Meetings

Zoom is where we have our live interactive presentations and discussions. The Zoom meeting links found in the Basecamp topics will get you into the live meetings. These meetings have proven to be a great way to have engaging conversations and get some face-time with your fellow members. For these meetings to be successful, there are a few things you should know.

Tool Bar

At the bottom of your Zoom window, you will find your Zoom controls. This is another place where you can turn on/off your Mute and Video. This is also where you would open the Participants and Chat side windows.

Screenshot of the Zoom toolbar controls which appear at the bottom of the Zoom window with text labeling frequently used icons.

Display Modes

There are 3 video layouts that you can uses during a meeting: Active Speaker, Gallery, and Mini. When someone is screen sharing, you can use Side-by-Side Mode or view the screen share with Active Speaker or Gallery View.

Screenshot of a Zoom window with a meeting in progress. Label indicates where the Gallery and Speaker views can be found in the top right corner of the screen.

Etiquette

To keep meetings organized and avoid talking over each other, the Host will likely ask that you use the Raise Hand feature. You can find your hand button in the Reactions selections on the toolbar.

Close up screen shot indicating where the Raise Hand button is located on the Participants window.

  • Choose the Raise Hand button Screen shot of the what the Raise Hand icon looks like to the participants. A gray palm on a black background.
  • The host will be notified that you've raised your hand.
  • Choose Lower Hand to lower it if needed Screen shot of what the Raise Hand icon looks like when active. A blue palm on a black background.

The most common phrase heard in video conferencing is: "Am I muted? Can you hear me?" Followed only by "Is my video on?" To alleviate this being a continual part of the actual discussion, you can use the visual cues on the Zoom screen to verify how you are being received.

It is best to keep the Participants side panel open so that you can see yours and everyone else's status. Next to each person's name there is a microphone and video icon. If your microphone icon is red with a line through it, people can't hear you. If it is not red with a line, then everyone is hearing you just fine. This is also true for the video camera. Red - they can't see you. Not red – your video is on and everyone can see your every move (hint, hint).

Screen shot showing an example of the microphone and video icons when they are on or off.

You can also find these same icons on your picture when you are in the grid Gallery View.

Screen shot of the Gallery view with an arrow indicating where you can see the on/off status of each participates microphone and video.

How to Enable Closed Caption

Enable Live Transcript or Closed Caption

If closed captioning or live transcripts are available during a meeting or webinar, you can view these as a participant.

  1. When enabled by the host, you will see a notification above Closed Caption/Live Transcript in the meeting controls, informing you that one of these services is available.
  2. If closed captioning is available, click Closed Caption to start viewing closed captioning. If live transcription is available, click Live Transcript, and then select Show Subtitle.

Screen shot of the live transcript button.

Note: The provided subtitles can be clicked and dragged to move their position in the meeting window.